Update History

DateSection(s)Description of Update

2018

Updated references to Graduate Policies and Procedures

Removed reference to Faculty Council

Revised significant use policy to include information on exempt programs

Updated paid parental leave policy with expanded benefit effective July 1, 2018

Revised nondiscrimination and harassment policies to include pregnancy

Updated language to reflect that pay cycle is now semimonthly

Clarified footnote re: financial assistance to students

Updated language and links to revised Title IX website

New section 9.5 added “Consensual Sexual or Romantic Relationships in the Workplace or Academic Environment;” Sections 9.7 renumbered as 9.8; Section 9.8 renumbered as 9.9; Section 9.9 renumbered as 9.10; Section 9.10 renumbered as 9.11; Section 9.11 renumbered as 9.12; references to those sections updated; Section 4.4 updated with link to Section 9.5; Section 7.2 updated with link to Section 9.5

Removed reference to special faculty professor.

2017

Removed reference to the Director of the MIT Professional Institute. This role no longer exists.

Revised the Campus Smoking Policy by changing the title of "Housemaster" to "Heads of House" and updating the language about where students can smoke to comply with the Housing Smoking Policies.

Revised the Departmental Handling of Violations policy reflecting the current practice with the Committee on Discipline (COD) and updated the name of DUE to the Office of the Vice Chancellor (OVC) as well as the Office of Student Citizenship to the Office of Student Conduct, remaining (OSC).

Corrected broken links for the TLO Office, the Guide, and the Disclosure Form. Removed link to section 2.1.2 of the Guide in section 13.1.1

Removed language about more examples of harassing conduct found on the Complaint Process and Resolution website

Corrected error - changed the wording "final Inquiry report" to "final Investigation report" to be consistent with the mention of this report in other paragraphs of this section

Updated link to new Complaint Process and Resolution website

Added section 2.3.2.1 "Adjunct Professor Emeritus, Professor of the Practice Emeritus" and section 2.3.7 "Senior Technical Instructor". Renumbered sections 2.3.8-2.3.13

Changed Lorraine Goffe-Rush's name to Lorraine Goffe

Made minor clarifications to section 3.1 - Search, Appointment, and Promotion Process for Faculty

Corrected typo

2016

Updated harassment, nondiscrimination, personal conduct policies; added and updated related policies; moved some policies. Most sections of prior Section 9 renumbered.

Removed links to Office of Sponsored Programs and added mention of Conflict of Interest Officer and Officer's contact email. Added link to Conflict of Interest in Research Policy in Sponsored Research section.

Revised Visiting Engineer, Visiting Scientist, Visiting Scholar section

Revised Faculty Appointment, Promotion, and Tenure Guidelines

Updated HR office location on Nondiscrimination Policy

Revised description of MIT's Personal Assistance Benefit

Renumbered references to Affirmative Action Serious Search Policy from 7.1.3 to 7.1.4.

Updated No Retaliation Policy and added a link to 7.1.2 Non-retaliation.

Updated Nondiscrimination Policy to include an address of where to file a complaint and a statement that harassment can be a form of discrimination. Policy 7.1.2 labeled Non-retaliation was added, including the new "pay transparency" regulation. Equal Opportunity/Affirmative Action Policy was renumbered 7.1.3 and Affirmative Action Serious Search Policy was renumbered 7.1.4.

2015

Updated Sick Leave Policy for Faculty, Academic Staff, Research Staff, and Administrative Staff to include requirement to record use of paid sick time for monthly paid employees and that up to 40 hours per year can be used for sick family members and for victims of domestic violence.

The Faculty Committee on Outside Professional Activities has been disbanded and mention of this committee has been removed from the applicable policies.

Updated policy on research misconduct.

Updated Nondiscrimination Policy to include a statement about Title IX prohibiting discrimination on the basis of sex and an email address for the Title IX Coordinator.

Updated link to TLO - MIT Policy Statements in sections 13.1, 13.1.1, 13.1.4, and 13.1.7.

Added a new policy section; 7.5.7 - Leaves of Absence for Victims of Domestic Violence due to a new state law requiring leaves of absence for victims of domestic violence.

Section 8.0 was removed because the Chancellor determined that the Committee on Student Information Policy should no longer exist and the Student Information Policy Officers never came into existence.

Updates reflect the expansion of Mass. 8 weeks of unpaid maternity leave into 8 weeks of unpaid parental leave and mention a new benefit for all new parents of 5 days of paid parental leave.

Updated EEO language to include Lorraine Goffe-Rush and Sarah Rankin's new title of Title IX Coordinator.

Included a reference to the new MA Earned Sick Time Law. This section was shortened due to added linking with websites.

2014

The link to the MIT Libraries was updated to http://libraries.mit.edu/scholarly/publishing/

Updated the MIT Compensation Guidelines for Special Activities and Programs from the July 2010 version to the July 2012 version.

In last paragraph, added reference to section 3.3 and corrected number of reference to Termination of Tenure from 3.3 to 3.4.

Removed contact information for Alison Alden and added sentence defining roles in the absence of the VP for Human Resources.

2013

Clarification of layoff notice period for certain titles (hyperlinks added 12/10/13.

Fixed the typo identify to identity.

Removed the reference to Bantrell fellow. This title is no longer used at MIT, as the fellowship program no longer exists.

The number of Professors of the Practice and Adjuncts is now limited on a School-wide basis rather than on a unit-by-unit basis.

Clarified policy to indicate that MIT owns Intellectual Property made or created by MIT faculty, students, staff or others participating in research pursuant to a sponsored research agreement to which MIT is a party.

2012

Added a reference to the EHS Working Alone Policy.

Made several minor editorial changes and removed a line indicating that persons being evaluated may obtain access to assessments of themselves and others.

Removed section 7.4.5, stating that employment is contingent upon evidence that an employee is free from tuberculosis. That legal requirement was repealed.

Inserted note that, even with the repeal of "Don't Ask, Don't Tell," the Department of Defense's ROTC programs conflict with MIT's policy of nondiscrimination in regard to gender identity.

Revised contact information for inquiries related to EEO and Title IX. Inquiries should be addressed to the VP for Human Resources or to the Manager of Staff Diversity and Inclusion.

Added reference to PPM provisions on probationary period, performance feedback, performance reviews, corrective action, termination reasons and process. Made minor updates to language, benefits, and overall flow.

Employees who receive a layoff notice and who apply for other positions at MIT should notify their Human Resources Officer, not Staffing Services.

Added reference to collective bargaining agreements.

Established subsections 6.1.1 through 6.1.3. Added reference to PPM provisions on probationary period, performance feedback, performance reviews, corrective action, termination reasons and process. Made minor updates to language, benefits, and overall flow.

Replaced first paragraph with information about the definition of a "retiree" at MIT, and added link to HR Benefits website on retirement.

Added a reference to the Guidelines for Raising Complaints about Harassment.

Changed "Special Assistants to the President" to "Ombuds Office." Changed "Graduate Students Office" to "Office of the Dean for Graduate Education."

Clarified that Section 11 focuses on personal privacy; added cross references to Section 13.2 on IT Resources.

Added a new term of "IT Resources"; clarified the standards for access and disclosure of information from MIT's IT Resources.

Updated names of Offices of the Deans for Student Life, Undergraduate Education, and Graduate Education.

2011

Added veteran's status to the list of criteria protected under MIT's harassment policy.

With the repeal of "Don't Ask, Don't Tell," removed note indicating that MIT's policy of nondiscrimination is in conflict with the Department of Defense's ROTC's programs.

Updated the title of the Dean for Graduate Education. Removed the Committee on Faculty-Administration.

Removed lists of titles associated with Academic Council, Administrative Council, and Faculty Council. Moved Committees Appointed by the Provost section to 1.7.4.

Updated enrollment figures and added the Master of Finance to the list of degree offerings.

Updated the names of various faculty and presidential committees. Created new section (1.7.4 Committees Appointed by the Provost), which was previously 1.6.4.

Added information about the process for addressing complaints by or against employees.

Added detail to the process for raising, reviewing, and resolving complaints. Added sections concerning retaliation, false accusations or testimony, confidentiality, assistance during the complaint resolution process, pay status for time spent in dispute resolution, record keeping, termination of internal review, and legal information.

Removed lists of departments and programs and instead linked to Schools' websites and Senior Leadership organization chart.

Removed a series of exceptions to the Annual Salary Plan. Added the fifth feature of the Plan and created a certificate-protected link to the Compensation Guidelines for Special Activities and Programs.

Changed the length of appointment required to participate in the mandatory health care program from five months to three. Updated the title of the appointments subject to the mandatory health care program.

Removed all references to the IAP Policy Committee. The work of the IAP Policy Committee now falls under the purview of the Committee on Curricula.

Clarified the number of Corporation members. Added the Screening Committee for Nomination of Recent Graduates. Increased the number of visiting committees from 30 to 31.

2010

Created new section: "Decision not to Promote or Award Tenure." Shifted 3.3 to 3.4 and shifted 3.4 to 3.5.

Fixed two broken links.

Replaced "Public Relations Services" with the "Office of the Vice President for Institute Affairs." Noted that requests for public statement should be directed to the MIT News Office.

Under Academic Departments and Programs, added Biological Engineering; updated department name of Nuclear Science and Engineering; removed Division of Toxicology; updated program name of Women's and Gender Studies.

Updated language related to outside professional activities.

Editorial correction to remove paragraph that appeared twice.

Editorial correction to remove paragraph that also appeared in 7.3.

Removed policy related to "Special Faculty Professor," a designation that no longer exists.

2009

Corrected scrivener's error to align with Personnel Policy Manual 3.4.3.

Added "logo" to the list of items prohibited from use by outside organizations without the approval of the Technology Licensing Office.

Removed reference to the Committee on Faculty-Administration.

Removed Committee on Faculty-Administration from the list of Standing Faculty Committees

Removed all references to the Office of the Dean of Students and Undergraduate Education (ODSUE). Questions of academic dishonesty should be reported to the Office of Student Citizenship (OSC). Also removed references to the Committee on Faculty-Administration.

Removed all references to the Office of the Dean of Students and Undergraduate Education (ODSUE). Questions of academic dishonesty should be reported to the Office of Student Citizenship (OSC). Removed "faculty warning letter" as an option for faculty action in the event of potential academic dishonesty.

Removed reference to the Committee on Faculty-Administration.

Added the category of "genetic information" as part of the classes that are protected from discrimination.

Updated the text to reflect that the Provost does not need to review appointments to the rank of Professor Emeritus and Professor Without Tenure (Retired).

Removed the Committee on the Writing Requirement from the "Special Faculty Committees" section.

Updated the description of the Institute's government and community engagement; revised the description of the role performed by the Office of Government and Community Relations and the MIT Washington Office.

Fixed the link to the Copyright at MIT website.

Revised and updated the policy related to Layoff for Lack of Work or Funds.

Instructor-G appointees may not receive compensation from MIT-controlled sources of payments for engaging in additional employment during their periods of appointment.

Removed passage indicating that graduate students may be appointed to the position of instructor on the academic instructional staff.

Replaced references to the Acquisitions Committee with the List Center's Collections Committee.  Clarified the role and responsibility of that committee.  Replaced references to the Associate Provost of the Arts with simply Associate Provost.

2008

Changed the definition of Professor Emeritus to specify that an appointment of professor without tenure (retired) may be renewed. Before this change, such an appointment was normally limited to a maximum of 5 years; now the appointment is normally for 5 years and may be renewed at the discretion of the Provost and appropriate dean.

Clarified that only years spent as a member of the regular Faculty are counted towards the six-year requirement in order to be eligible for a sabbatical.

Added language to the Adjunct Associate Professor and Associate Professor of the Practice designations regarding time and pay. Appointees to these ranks are normally limited to eight years. Removed line about commitment to either of these designations being capped at 50%.

Added language to the Adjunct Professor and Professor of the Practice designations regarding time, pay, renewal, and review.

Appointees to the rank of Sr. Research Scientist, Sr. Research Engineer, and Sr. Research Associate generally are expected to raise funds to conduct research and cover their own salaries.

Updated the vacation policy to align Sponsored Research Staff Appointments with other benefited staff at the Institute.

The expense for a layoff of a long-service employee in absence of notice should be drawn from funds administered by the department.

Made minor change to wording of the definition of Senior Lecturer.

Added 'date of birth' and 'any honors and awards received' to the list of directory information about students.

Postdoctoral and Senior Postdoctoral Associate appointees must report their outside professional activities to their department heads annually.

Removed text indicating that the smallest fraction of a year in calculating years ofservice for faculty is a full term.

Tenured faculty on sabbatical leave must report their outside professional activities to their department heads annually.

All proposals to use MIT's name or other identification should be submitted to the Technology Licensing Office. Proposals dealing with using the name or identification for the purpose of press conferences and public announcements should be submitted to the Technology Licensing Office and the News Office.

Clarified that full-time adjunct associate professors and associate professors of the practice may be granted consulting privileges on an ongoing basis with approval of their department head and the School Dean.

Added the rank of Staff Affiliate to the types of academic research staff appointments.

Added two additional criteria to the list of directory information.  Made several changes in wording to reflect that the Committee on Student Information Policy is an advisory committee to the Chancellor and Deans for Undergraduate Education, Student Life, and Graduate Education.

Repaired link to Rules and Regulations of the Faculty.

Corrected typo in header.

Updated the vacation policy for full-time postdoctoral associates.

Updated the vacation policy with regard to administrative staff to match the Personnel Policy Manual.

Updated the vacation policy to align Technical Instructors with other benefited staff at the Institute.

Changed the wording to stress that support staff positions are not exempt from the FLSA and are entitled to overtime pay. Also, updated the approval process for requesting to fill support staff positions. (The process is determined by the department.)

Changed the wording to indicate that requests to fill service staff positions follow the approval process under the collective bargaining agreement.

2007

Removed the percentage and length of appointment restrictions and updated the wording of the Annual Salary Plan to indicate that it applies only to salaried appointments.

Updated EHS policy and added link to MIT EHS Web Manual.

Content Updates

Content Updates

Repaired link to http://web.mit.edu/facts/enrollment.html, Content Updates

Content Update

Content Update

Change Personnel Office to Human Resource Office, Personnel Officer to Human Resource Officer, Update Personnel Policy Manual links to hrweb.mit.edu

Content Update, Affiliated Faculty Added