Update History

Minor edits to use more general language regarding the pool of qualified candidates.

Update to shorten the interviewing policy and direct users to Human Resources for interviewing guidance. Update to make 7.2.5 more general.

Noted that Accrued Sick Time may be used by benefits-eligible employees unable to work due to pregnancy loss or failed assisted reproduction, adoption, or surrogacy.

Minor clarifying changes to EPM 2.5.1 Extending and Offer of Employment, and EPM 4.2.2 Earning Vacation.

Clarified that members of the Armed Forces Reserves are covered under this policy.

Clarified conditions in which background checks are completed for former employees who are rehired to work at MIT.

Updates to MIT's paid time off policies to reflect PMFLA provision that allows MA employees, in certain circumstances, to supplement (or “top off”) PFMLA wage replacement benefits by using applicable paid time off benefits.

Text edits to replace gendered language with gender-neutral language

Changed references to "Administrative Officer" to "Director of Administration and Finance" in the sections listed

Added Facility Services Independent Union.

Added background check policy

Minor updates to 1.1, 2.14, and 2.16 to conform to changes in P&P 7.1.

Clarification that an employee may begin a leave using their accrued Sick Time and then switch to SIRP prospectively at any time during a leave; a change in payment from accrued Sick Time to SIRP cannot be retroactive.

Due to the removal of the former 5.5 Making Up Time and 5.6 Compensatory Time Off for Support Staff, the policies following those were renumbered. 5.7 Lateness became 5.5, 5.8 Emergency Closing became 5.6, 5.9 Special Holiday Closing became 5.7, 5.10 Temporary Work Assignments became 5.8, and 5.11 Meal Pay became 5.9.

Updated to clarify MIT’s policy on Overtime Pay and to eliminate policies on Making Up Time and Compensatory Time (formerly EPM 5.5 and 5.6) for support staff (non-exempt hourly paid).

Minor updates including adding references to Section 5.4 Overtime for Support Staff and clarifying that time for hourly paid staff must be recorded on the actual date worked.

Updates to 4.51, 4.5.2, and 4.5.3. Minor updates to 4.54 changing sick leave to Sick Time.

Updated the name of the office of Student Financial Services.

Removed Section 1.7 Employment of Ex-Offenders, pending review.

Removed reference to forms used prior to Atlas for employment-related transactions.

Updated 2.2 to point to P&P Section 7.1.4 for the Institute's Affirmative Action Serious Search Policy.

Clarified text to indicate that during Winter Break, days that are not observed as Holidays are treated as Special Holiday Closings.

Updated types of non-academic appointments in order to clarify that employees can be "term" (on appointments with specific end dates); "temporary" refers to non-MIT employees.

Conforming changes to EPM Sec. 2.1.2 to eliminate the designation of "temporary" MIT employees.

Added Juneteenth as an Institute holiday.

Conforming changes in response to updates to 3.1.

Conforming changes in response to updates to 3.1. 

4.8.1.2:  Conforming change: Signatures no longer required on leave request form

4.8.1.3:  Conforming change: Removed reference to policy on 22 days of LWOP over the course of a year (policy change part of the PFMLA revision)

Added additional details on maternity leave to 4.3.5.

Updates to MIT's leave policies in response to the Massachusetts Paid Family and Medical Leave Act (PFMLA).

Minor conforming changes in response to the Massachusetts Paid Family and Medical Leave Act (PFMLA).

Added pay policies regarding Winter Break.

Updates to 5.8.7 regarding remote work.

Changed unpaid time to paid time for voting in presidential elections.

Corrected name of office to Office of Graduate Education

Updates to reflect new Salaried Non-exempt category and for consistency with Compensation Initiative changes.

Corrected length of time of MIT's paid parental leave (6 months)

Added nurse practitioners and midwives as people who can certify an illness for MIT's Extended Sick Leave policy.

Added nurse practitioners and midwives as people who can certify an illness for MIT's sick leave policy. 

Replaced chart of permitted interview questions with a link to an updated version of the questions on the Human Resources website.

Corrected the reference to the corrective action policy to reflect accurate subsection (EPM 3.2.3).

This policy on the Employment of Foreign Nationals has been replaced by Policies & Procedures 7.11.

EPM Policy 5.10 (Employment of MIT Employees in Out-Of-State Locations) replaced by P&P Policy 7.10. Re-numbered EPM Policy 5.11 and 5.12 to 5.10 and 5.11, respectively.

Changed in the acronym used in EPM 1.8 on Employment of Foreign Nationals.

Revised to point to Section 7.6 of Policies and Procedures.

Removed sections from 3.0 that were solely links to P&P, deleted some obsolete policies, renamed one policy, and renumbered remaining policies.

• Performance Feedback, Reviews, Corrective Action moved from 3.3 to 3.2
• Personnel Records moved from 3.6 to 3.3
• Attendance and Punctuality moved from 3.1.2 to 3.4
• Dishonesty moved from 3.1.7 to 3.5
• Work Breaks moved from 3.1.9 to 3.7 and renamed from "Refreshment Breaks"

MIT enhanced its Paid Parental Leave policy to provide eligible new parents with up to 20 days of paid leave.

Changed references from employees who are paid "monthly" to "semimonthly" to reflect transition to semimonthly payroll schedule.

Corrected amount of leave for sick family members.

Removed language regarding smoking; pointing to Policies & Procedures for this content.

Conforming to minor changes in Policies & Procedures content on smoking.

Updated content and links to conform to changes in Policies & Procedures content on harassment, nondiscrimination, and related policies.

Added 4.12.2, Participation in Veterans’ Day and Memorial Day Exercises.

Update job flexibility policy in 3.1.1; conforming changes in 5.1 and 5.4.2.

Revised description of MIT's Personal Assistance Benefit.

Revised policy.

Link to revised Policies & Procedures 7.1.1 and 7.1.2.

Changes needed to refer to new requirement to record use of paid sick time plus other clarifying changes.

Removed reference to Faculty Committee on Outside Professional Activities.

Updated with additional Title IX information.

Added Sick Time Under Massachusetts Earned Sick Time Law.

Updated with Sick Time Under Massachusetts Earned Sick Time Law Information.

Added Leaves of Absence for Victims of Domestic Violence.

Updated VP of HR, Title IX Coordinator.

All pages updated with new look and feel; no changes made to content.

Updated leave policies to include paid parental leave.

Included sentence on designations in the absence of the VP of HR.

Clarification of layoff notice period for certain titles.

Changes in titles of employees who can permit exceptions.

Removed general questions about applicants' criminal background; added language to refer to HROs for criminal checks for finalists.

Added Working Alone policy.

Inserted note that, even with the repeal of Don't Ask, Don't Tell, the Department of Defense's ROTC programs conflict with MIT's policy of nondiscrimination in regard to gender identity.

Updated policies on Termination of Employment.

Updated policy on Probationary Period.

Updated policy on Performance Feedback, Performance Reviews, and Corrective Action.

New look and feel; also changes to obsolete language, updated process references and links throughout the Personnel Policy Manual.

Included sentence on reinstatement of laid off employees to reflect new hire pension plan.

Updated reference to Service Employees' International Union.