Recognizing the need to ensure the preservation and availability of the official records of the Institute for legal, administrative, and historical purposes, the MIT Corporation has adopted the following archival policy.
All records generated or received by the various administrative and academic offices of the Institute in the conduct of their business, regardless of the form in which they are created and maintained, are the property of the Institute and constitute archival material. The records covered by this policy include official printed material, correspondence, machine-readable files, record books, minutes, committee files, financial records, and associated papers.
All administrative officers of the Institute and Officers of the Corporation, as well as those members of the Faculty who, by virtue of administrative responsibilities either of a continuing or occasional nature, possess files, records, or documents relating to their official duties, are requested to observe the following regulations:
The Institute would also welcome the offer of privately owned material bearing on the history of the Institute and of science and technology, provided, however, that the Institute incurs no obligation to retain such material as an integrated collection or in any prescribed form.
The implementation of this policy is the responsibility of the Institute Archives and Records Management Program of the MIT Libraries.