2.4 Interviewing, References, and Background Checks

2.4.1 Guidelines for Interviewing

The interview is a valuable tool for the supervisor in assessing the applicant's suitability for the position. It is also the applicant's principal opportunity to gain knowledge concerning the duties and responsibilities of the position and the immediate and extended working environment.

The supervisor or other person conducting the interview should prepare for it by studying the application form or resume and by reviewing the qualification requirements established for the job. In addition, the interviewer should list specifics to be explored, such as apparent gaps in the applicant's work record, ambiguous or contradictory entries on the application, etc.

See hiring process information from Human Resources, including questions to ask and not to ask when interviewing candidates (under Resources).

2.4.2 Checking References and Background Checks

Employment references should be checked for all applicants prior to an offer of employment. These references will be evaluated with the hiring supervisor in relation to the applicant's education, experience, abilities, and the requirements of the job. Educational and personal references are not routinely evaluated; however, a supervisor may request that this information be checked if circumstances warrant it.

It is normally the responsibility of the interviewing recruiter or the departmental supervisor to obtain references. Supervisors who take responsibility for obtaining references may consult with the appropriate Human Resources Officer.

MIT requires criminal background checks for new hires as described in Policies & Procedures Section 7.13.

2.4.3 Notification of Interviewed Applicants

In order to assure a positive relationship with the Institute's applicant community, each person who is interviewed by a departmental supervisor should be notified of the result of the selection process. Such notification can take the form of a telephone call, email or a personal letter, depending upon individual circumstances and styles.

Transfer applicants for all categories of employment, as well as outside applicants for Support and Service staff positions are notified of the results of their interviews by the recruiter and/or the department interviewer.