Update History

DateSection(s)Description of Update


Changed references to "Administrative Officer" to "Director of Administration and Finance" in the sections listed

Updated list of labor unions representing service staff

Revisions to the policy on the extension of tenure clock for faculty leaves

Enhancements to and clarification of faculty leave policies

Updated tenure process policy in 3.2 and made conforming changes in the other sections listed

Minor conforming changes to align with new language in Section 7.1 on serious search requirements

Pay transparency/non-retaliation language moved from Section 7.1 to Sections 9.7 and 11.2

Policy revisions to clarify the requirements for serious search

Military Leaves policy added to Policies & Procedures

Updated to reflect that administrative staff appointments are generally exempt from the Fair Labor Standards Act and usually not entitled to overtime pay

Added information on accessing the Faculty Concierge site

Updated title of policy and references to office name from Office of Sponsored Programs to Research Administration Services

Added link to Faculty Concierge site for more information on these appointments

Revised to include references to all current unions

Updated Intellectual Property policy to clarify rights and obligations


Updated office names and made minor text edits to improve accuracy

Added references to MIT's Section 504 Coordinators and to the internal process for resolving complaints about disability discrimination

Corrected text so complete MIT mission appears at beginning of policy

Updated to add references to the College of Computing

Updated title to "Sick Leave Policy for Faculty"

Updated cross-reference to Section 9.1 with revised title

Clarified that marijuana is treated as an illegal drug under the Drug-Free Workplace policy

Changed title of Section 9.1 to "Introduction to Relations and Responsibilities Within the MIT Community"

Changed office name from Office of Sponsored Programs to Research Administration Services and updated link in Section 12.7

Clarified reference to other policies addressing conflicts of interest in personal relationships

Added cross-reference to Section 9.10 Academic Authority over Family Members

Minor formatting edits to text of policy

Added cross-reference to Section 9.10 Academic Authority over Family Members

Updated cross-reference to Section 9.9 Consensual Sexual or Romantic Relationships in the Workplace or Academic Environment


Updated internal cross-references and links to other Institute policies to reflect renumbering

Additional details added on violations and disciplinary options for faculty misconduct

Retitled to "Confidentiality and Privacy" and updated content to provide more details on confidentiality in Section 9.8 proceedings

Renumbered Harassment policy from Section 9.4 to Section 9.5; added new subsection on notification of allegations of sexual misconduct and sexual harassment of students

New Introduction subsection added in Section 9; content moved from 9.0

New Institute policy adopted on Academic Authority over Family Members

Updated Non-Retaliation policy to include additional examples of retaliation and clarity on where to report concerns

Renumbered Personal Conduct and Responsibilities Towards Students and Employees from Section 9.1 to Section 9.2; Renumbered Nondiscrimination policy from Section 9.2 to Section 9.3; Renumbered Racist Conduct policy from Section 9.3 to Section 9.4; Renumbered Consensual Sexual or Romantic Relationships policy from Section 9.5 to Section 9.9; Renumbered Access and Accommodations for Employees and Students with Disabilities policy from Section 9.9 to Section 9.11; Renumbered Policies Specific to Students from Section 9.10 to Section 9.12; Renumbered Substance Abuse policy from Section 9.11 to 9.13; Renumbered Environmental Health and Safety policy from Section 9.12 to Section 9.14; Renumbered Protection of Minors policy from Section 9.13 to Section 9.15

Updated to include notification requirement when supervisors become aware of certain policy violations

Updated to align with new visiting student procedures

Updated to reflect changes required by new Massachusetts law related to reporting, written notice of discipline, supportive measures, and assistance during complaint resolution in sexual misconduct cases

Updated Equal Opportunity/Affirmative Action and Serious Search policies to reflect changes in the law and MIT's current practices

Clarified benefits available to those with visiting appointments

Updated to align with Corporation bylaws

Corrected link in Section

Updated to include references to the College of Computing, additional Master's degrees, and links to MIT Facts

Updated to include references to the College of Computing

Updated to include a reference to the College of Computing

Updated internal reference to Employment Policy Manual 

Clarified access requirements for compensation guidelines document

Additional statement added on grievance procedures and how to file complaints

Updates to MIT's leave policies in response to the Massachusetts Paid Family and Medical Leave Act (PFMLA)


Revised language describing standard for tenure 

Additional example of adverse action added to policy

Retitled from Retaliation to Non-Retaliation; updated content of policy

Correction of typographical error in job title

Updated to include reference to new Section, Title IX Sexual Harassment

New Section added to Harassment policy for Title IX Sexual Harassment

Updated to include reference to new Section, Title IX Sexual Harassment

Updated the office names referenced in the policy

Updated to reflect that an investigation report could be shared with the Respondent's immediate supervisor and/or a higher level manager

Re-inserted language from April 2018 reflecting change in pay cycle from monthly to semimonthly

New policy adopted on protection of minors

Updated name of Title IX Office to Institute Discrimination & Harassment Response Office

Updated point of contact to the Vice Chancellor; updated name of Committee on Graduate Programs

Updated and corrected office names within the Division of Student Life

Updated point of contact to the Vice Chancellor for approval of exceptions to payment policy

Updated point of contact for the Independent Activities Period to the Office of the Vice Chancellor

Updated point of contact for student activities to the Student Organizations, Leadership and Engagement Office

Revised complaint resolution policy and procedures for complaints against faculty and staff


Updated policy on pre-retirement option for faculty

Smoking policy updated and aligned with Division of Student Life Housing Policies

Updated EEO Officer to Ramona Allen, VP for Human Resources

Changed to allow vacation accruals for postdoctoral associate appointments of 3 months or longer.

Revised to conform with the Rules and Regulations of the Faculty

Revised to reflect current status and to include information on Institute committees formerly in P&P 1.7

Updated to reflect current roles of senior administrators

Policy has been updated and moved from the Employment Policy Manual to Policies & Procedures

Revised policy on MIT employees working outside Massachusetts

Change in contact information for the Institute's Equal Opportunity Officer


Updated references to Graduate Policies and Procedures

Removed reference to Faculty Council

Revised significant use policy to include information on exempt programs

Updated paid parental leave policy with expanded benefit effective July 1, 2018

Revised nondiscrimination and harassment policies to include pregnancy

Updated language to reflect that pay cycle is now semimonthly

Clarified footnote re: financial assistance to students

Updated language and links to revised Title IX website

New section 9.5 added “Consensual Sexual or Romantic Relationships in the Workplace or Academic Environment;” Sections 9.7 renumbered as 9.8; Section 9.8 renumbered as 9.9; Section 9.9 renumbered as 9.10; Section 9.10 renumbered as 9.11; Section 9.11 renumbered as 9.12; references to those sections updated; Section 4.4 updated with link to Section 9.5; Section 7.2 updated with link to Section 9.5

Removed reference to special faculty professor.


Removed reference to the Director of the MIT Professional Institute. This role no longer exists.

Revised the Campus Smoking Policy by changing the title of "Housemaster" to "Heads of House" and updating the language about where students can smoke to comply with the Housing Smoking Policies.

Revised the Departmental Handling of Violations policy reflecting the current practice with the Committee on Discipline (COD) and updated the name of DUE to the Office of the Vice Chancellor (OVC) as well as the Office of Student Citizenship to the Office of Student Conduct, remaining (OSC).

Corrected broken links for the TLO Office, the Guide, and the Disclosure Form. Removed link to section 2.1.2 of the Guide in section 13.1.1

Removed language about more examples of harassing conduct found on the Complaint Process and Resolution website

Corrected error - changed the wording "final Inquiry report" to "final Investigation report" to be consistent with the mention of this report in other paragraphs of this section

Updated link to new Complaint Process and Resolution website

Added section "Adjunct Professor Emeritus, Professor of the Practice Emeritus" and section 2.3.7 "Senior Technical Instructor". Renumbered sections 2.3.8-2.3.13

Changed Lorraine Goffe-Rush's name to Lorraine Goffe

Made minor clarifications to section 3.1 - Search, Appointment, and Promotion Process for Faculty

Corrected typo


Updated harassment, nondiscrimination, personal conduct policies; added and updated related policies; moved some policies. Most sections of prior Section 9 renumbered.

Removed links to Office of Sponsored Programs and added mention of Conflict of Interest Officer and Officer's contact email. Added link to Conflict of Interest in Research Policy in Sponsored Research section.

Revised Visiting Engineer, Visiting Scientist, Visiting Scholar section

Revised Faculty Appointment, Promotion, and Tenure Guidelines

Updated HR office location on Nondiscrimination Policy

Revised description of MIT's Personal Assistance Benefit

Updated No Retaliation Policy and added a link to 7.1.2 Non-retaliation.

Renumbered references to Affirmative Action Serious Search Policy from 7.1.3 to 7.1.4.

Updated Nondiscrimination Policy to include an address of where to file a complaint and a statement that harassment can be a form of discrimination. Policy 7.1.2 labeled Non-retaliation was added, including the new "pay transparency" regulation. Equal Opportunity/Affirmative Action Policy was renumbered 7.1.3 and Affirmative Action Serious Search Policy was renumbered 7.1.4.


Updated Sick Leave Policy for Faculty, Academic Staff, Research Staff, and Administrative Staff to include requirement to record use of paid sick time for monthly paid employees and that up to 40 hours per year can be used for sick family members and for victims of domestic violence.

The Faculty Committee on Outside Professional Activities has been disbanded and mention of this committee has been removed from the applicable policies.

Updated policy on research misconduct.

Updated Nondiscrimination Policy to include a statement about Title IX prohibiting discrimination on the basis of sex and an email address for the Title IX Coordinator.

Updated link to TLO - MIT Policy Statements in sections 13.1, 13.1.1, 13.1.4, and 13.1.7.

Added a new policy section; 7.5.7 - Leaves of Absence for Victims of Domestic Violence due to a new state law requiring leaves of absence for victims of domestic violence.

Section 8.0 was removed because the Chancellor determined that the Committee on Student Information Policy should no longer exist and the Student Information Policy Officers never came into existence.

Updates reflect the expansion of Mass. 8 weeks of unpaid maternity leave into 8 weeks of unpaid parental leave and mention a new benefit for all new parents of 5 days of paid parental leave.

Updated EEO language to include Lorraine Goffe-Rush and Sarah Rankin's new title of Title IX Coordinator.

Included a reference to the new MA Earned Sick Time Law. This section was shortened due to added linking with websites.


The link to the MIT Libraries was updated to http://libraries.mit.edu/scholarly/publishing/

Updated the MIT Compensation Guidelines for Special Activities and Programs from the July 2010 version to the July 2012 version.

In last paragraph, added reference to section 3.3 and corrected number of reference to Termination of Tenure from 3.3 to 3.4.

Removed contact information for Alison Alden and added sentence defining roles in the absence of the VP for Human Resources.


Clarification of layoff notice period for certain titles (hyperlinks added 12/10/13.

Fixed the typo identify to identity.

Removed the reference to Bantrell fellow. This title is no longer used at MIT, as the fellowship program no longer exists.

The number of Professors of the Practice and Adjuncts is now limited on a School-wide basis rather than on a unit-by-unit basis.

Clarified policy to indicate that MIT owns Intellectual Property made or created by MIT faculty, students, staff or others participating in research pursuant to a sponsored research agreement to which MIT is a party.


Added a reference to the EHS Working Alone Policy.

Made several minor editorial changes and removed a line indicating that persons being evaluated may obtain access to assessments of themselves and others.

Removed section 7.4.5, stating that employment is contingent upon evidence that an employee is free from tuberculosis. That legal requirement was repealed.

Inserted note that, even with the repeal of "Don't Ask, Don't Tell," the Department of Defense's ROTC programs conflict with MIT's policy of nondiscrimination in regard to gender identity.

Revised contact information for inquiries related to EEO and Title IX. Inquiries should be addressed to the VP for Human Resources or to the Manager of Staff Diversity and Inclusion.

Established subsections 6.1.1 through 6.1.3. Added reference to PPM provisions on probationary period, performance feedback, performance reviews, corrective action, termination reasons and process. Made minor updates to language, benefits, and overall flow.

Replaced first paragraph with information about the definition of a "retiree" at MIT, and added link to HR Benefits website on retirement.

Added reference to PPM provisions on probationary period, performance feedback, performance reviews, corrective action, termination reasons and process. Made minor updates to language, benefits, and overall flow.

Employees who receive a layoff notice and who apply for other positions at MIT should notify their Human Resources Officer, not Staffing Services.

Added reference to collective bargaining agreements.

Changed "Special Assistants to the President" to "Ombuds Office." Changed "Graduate Students Office" to "Office of the Dean for Graduate Education."

Added a reference to the Guidelines for Raising Complaints about Harassment.

Clarified that Section 11 focuses on personal privacy; added cross references to Section 13.2 on IT Resources.

Added a new term of "IT Resources"; clarified the standards for access and disclosure of information from MIT's IT Resources.

Updated names of Offices of the Deans for Student Life, Undergraduate Education, and Graduate Education.


Added veteran's status to the list of criteria protected under MIT's harassment policy.

With the repeal of "Don't Ask, Don't Tell," removed note indicating that MIT's policy of nondiscrimination is in conflict with the Department of Defense's ROTC's programs.

Updated enrollment figures and added the Master of Finance to the list of degree offerings.

Updated the names of various faculty and presidential committees. Created new section (1.7.4 Committees Appointed by the Provost), which was previously 1.6.4.

Updated the title of the Dean for Graduate Education. Removed the Committee on Faculty-Administration.

Removed lists of titles associated with Academic Council, Administrative Council, and Faculty Council. Moved Committees Appointed by the Provost section to 1.7.4.

Added information about the process for addressing complaints by or against employees.

Added detail to the process for raising, reviewing, and resolving complaints. Added sections concerning retaliation, false accusations or testimony, confidentiality, assistance during the complaint resolution process, pay status for time spent in dispute resolution, record keeping, termination of internal review, and legal information.

Removed lists of departments and programs and instead linked to Schools' websites and Senior Leadership organization chart.

Removed a series of exceptions to the Annual Salary Plan. Added the fifth feature of the Plan and created a certificate-protected link to the Compensation Guidelines for Special Activities and Programs.

Changed the length of appointment required to participate in the mandatory health care program from five months to three. Updated the title of the appointments subject to the mandatory health care program.

Removed all references to the IAP Policy Committee. The work of the IAP Policy Committee now falls under the purview of the Committee on Curricula.

Clarified the number of Corporation members. Added the Screening Committee for Nomination of Recent Graduates. Increased the number of visiting committees from 30 to 31.


Created new section: "Decision not to Promote or Award Tenure." Shifted 3.3 to 3.4 and shifted 3.4 to 3.5.

Fixed two broken links.

Replaced "Public Relations Services" with the "Office of the Vice President for Institute Affairs." Noted that requests for public statement should be directed to the MIT News Office.

Under Academic Departments and Programs, added Biological Engineering; updated department name of Nuclear Science and Engineering; removed Division of Toxicology; updated program name of Women's and Gender Studies.

Updated language related to outside professional activities.

Editorial correction to remove paragraph that also appeared in 7.3.

Editorial correction to remove paragraph that appeared twice.

Removed policy related to "Special Faculty Professor," a designation that no longer exists.


Added "logo" to the list of items prohibited from use by outside organizations without the approval of the Technology Licensing Office.

Corrected scrivener's error to align with Personnel Policy Manual 3.4.3.

Removed reference to the Committee on Faculty-Administration.

Removed reference to the Committee on Faculty-Administration.

Removed Committee on Faculty-Administration from the list of Standing Faculty Committees

Removed all references to the Office of the Dean of Students and Undergraduate Education (ODSUE). Questions of academic dishonesty should be reported to the Office of Student Citizenship (OSC). Also removed references to the Committee on Faculty-Administration.

Removed all references to the Office of the Dean of Students and Undergraduate Education (ODSUE). Questions of academic dishonesty should be reported to the Office of Student Citizenship (OSC). Removed "faculty warning letter" as an option for faculty action in the event of potential academic dishonesty.

Added the category of "genetic information" as part of the classes that are protected from discrimination.

Updated the text to reflect that the Provost does not need to review appointments to the rank of Professor Emeritus and Professor Without Tenure (Retired).

Removed the Committee on the Writing Requirement from the "Special Faculty Committees" section.

Updated the description of the Institute's government and community engagement; revised the description of the role performed by the Office of Government and Community Relations and the MIT Washington Office.

Fixed the link to the Copyright at MIT website.

Revised and updated the policy related to Layoff for Lack of Work or Funds.

Removed passage indicating that graduate students may be appointed to the position of instructor on the academic instructional staff.

Instructor-G appointees may not receive compensation from MIT-controlled sources of payments for engaging in additional employment during their periods of appointment.

Replaced references to the Acquisitions Committee with the List Center's Collections Committee.  Clarified the role and responsibility of that committee.  Replaced references to the Associate Provost of the Arts with simply Associate Provost.


Clarified that only years spent as a member of the regular Faculty are counted towards the six-year requirement in order to be eligible for a sabbatical.

Changed the definition of Professor Emeritus to specify that an appointment of professor without tenure (retired) may be renewed. Before this change, such an appointment was normally limited to a maximum of 5 years; now the appointment is normally for 5 years and may be renewed at the discretion of the Provost and appropriate dean.

Added language to the Adjunct Professor and Professor of the Practice designations regarding time, pay, renewal, and review.

Added language to the Adjunct Associate Professor and Associate Professor of the Practice designations regarding time and pay. Appointees to these ranks are normally limited to eight years. Removed line about commitment to either of these designations being capped at 50%.

Appointees to the rank of Sr. Research Scientist, Sr. Research Engineer, and Sr. Research Associate generally are expected to raise funds to conduct research and cover their own salaries.

Updated the vacation policy to align Sponsored Research Staff Appointments with other benefited staff at the Institute.

The expense for a layoff of a long-service employee in absence of notice should be drawn from funds administered by the department.

Made minor change to wording of the definition of Senior Lecturer.

Added 'date of birth' and 'any honors and awards received' to the list of directory information about students.

Tenured faculty on sabbatical leave must report their outside professional activities to their department heads annually.

Postdoctoral and Senior Postdoctoral Associate appointees must report their outside professional activities to their department heads annually.

Removed text indicating that the smallest fraction of a year in calculating years ofservice for faculty is a full term.

All proposals to use MIT's name or other identification should be submitted to the Technology Licensing Office. Proposals dealing with using the name or identification for the purpose of press conferences and public announcements should be submitted to the Technology Licensing Office and the News Office.

Clarified that full-time adjunct associate professors and associate professors of the practice may be granted consulting privileges on an ongoing basis with approval of their department head and the School Dean.

Added the rank of Staff Affiliate to the types of academic research staff appointments.

Added two additional criteria to the list of directory information.  Made several changes in wording to reflect that the Committee on Student Information Policy is an advisory committee to the Chancellor and Deans for Undergraduate Education, Student Life, and Graduate Education.

Corrected typo in header.

Repaired link to Rules and Regulations of the Faculty.

Updated the vacation policy for full-time postdoctoral associates.

Updated the vacation policy to align Technical Instructors with other benefited staff at the Institute.

Updated the vacation policy with regard to administrative staff to match the Personnel Policy Manual.

Changed the wording to stress that support staff positions are not exempt from the FLSA and are entitled to overtime pay. Also, updated the approval process for requesting to fill support staff positions. (The process is determined by the department.)

Changed the wording to indicate that requests to fill service staff positions follow the approval process under the collective bargaining agreement.


Removed the percentage and length of appointment restrictions and updated the wording of the Annual Salary Plan to indicate that it applies only to salaried appointments.

Updated EHS policy and added link to MIT EHS Web Manual.

Content Updates

Content Updates

Repaired link to http://web.mit.edu/facts/enrollment.html, Content Updates

Content Update

Content Update

Change Personnel Office to Human Resource Office, Personnel Officer to Human Resource Officer, Update Personnel Policy Manual links to hrweb.mit.edu

Content Update, Affiliated Faculty Added